![]() According to Ana Carvajal, the owner and founder of photo organizing company Posterity Pro, you should keep your photos in chronological order without sorting them into files. Creating rules will also automatically file incoming emails into these folders. ![]() (More on deleting and pruning later.) You can search for them in the Gmail search bar or go to the label you’ve moved it to. It’s important to note that archiving does not delete emails, they’re just moved to another place, so archiving won’t free up any storage space. You can move or archive the emails to these specific folders and they’ll be out of your main inbox. “I have a folder for online orders and a folder for my daughter and a folder for certain work projects,” she says. When it comes to email organization, Jefferson suggests creating folders, tabs, or labels if you use Gmail to categorize messages. Say you’re saving copies of your kids’ report cards you might use your child’s name and the semester or marking period in the name of the document. She likes to start with the date (for example, ) then a few words about the file. If you have issues finding documents in Google Docs or Dropbox, try sprucing up the way you title your documents, Jefferson says. ![]() But should your computer desktop need some tidying, create some general buckets of documents you’ll frequently reference, like tax info, rental paperwork, or templates you often use for work. “A lot of times we start because we have these grand ideas of a really sophisticated organizational system and it falls apart.” If you’re a person who hardly uses Google Drive, it doesn’t make sense to implement a folders system there. “You want to keep it as simple as possible,” Jefferson says. Stick with a system that makes the most sense to your brain and lifestyle. You don’t need to create an intricate web of folders and naming conventions to organize your files, Jefferson says. Put some digital organizational systems in place Figure out the problem you need to address, then focus on a solution that caters specifically to your issue. Perhaps your email is at max storage or you can never find the document you need on your computer. “What specifically is stressing you out?” she says. Instead of tackling your entire life in files, focus on the one area where you need the most help, says Amanda Jefferson, the owner of Indigo Organizing, who not only helps clients create order in their physical spaces using Marie Kondo’s KonMari method, but works with people to tidy up their digital lives, too. You may be meticulous about deleting every email after you’ve addressed it but never sift through your camera roll. Nearly everyone differs when it comes to their digital preferences. ![]() While storage and upkeep come with a cost, financial as well as logistical, keeping track of your files can save you money and hours in the long run. From perpetually full inboxes to a deluge of Google docs, experts advise putting systems in place to help better organize and maintain technological order. The process repeats itself whenever you reach the upper limits of the next rung of storage space.Īs the preservation of crucial documents, data, and memories moves away from analog hard copies to in-the-cloud storage, people can be awash in digital clutter. You oblige, paying a few extra dollars a month for storage, or scramble to mass-delete emails, texts, or images, hoping you aren’t permanently erasing a document of importance. Perhaps the message instructs you to delete files or upgrade your cloud storage space - always for a fee - or else experience interruptions to your service or device. If you possess a smartphone, tablet, email, computer, or online document storage account (and chances are you do), you may have at some point received a fated pop-up notifying you of the fast-dwindling storage space on your device or account. ![]()
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